# Time reports

> See confirmed hours, billable value, utilization and margin for any period, export the entries, and invoice approved unbilled time.

Source: https://docs.moodiri.com/time-tracking/time-reports

![Time reports page with this month's studio performance, 46.8 billable hours and $10,507.50 billable value, an hours by project donut chart, and an export button.](https://docs.moodiri.com/shots/time-tracking--time-reports-1600.webp)
Same screen with numbered callouts: https://docs.moodiri.com/shots/time-tracking--time-reports-annotated.webp
Callout 1: Export report


**Reports** shows how your studio's time was spent over a period: how much was
billable, how much of everyone's capacity it used, and what it was worth. Below the
report, **Unbilled time** lists approved billable hours that are not on an invoice yet.
Open **Time**, then choose **Reports**. Only the owner and admins see this tab.

## What you see here

- **Studio performance**, with the period and what is included (for example *This month · Confirmed time*).
- Summary tiles: **Billable hours**, **Utilization**, **Billable value**, **Unbilled work**, **Gross margin** and **Overtime**, each compared with the previous period.
- **Hours by project**, **Project breakdown**, **Hours breakdown** and **Team utilization**.
- **Unbilled time**, for the owner and admins with the **Time tracking** permission. See [Invoice unbilled time](https://docs.moodiri.com/time-tracking/invoice-unbilled-time).

## Metrics and periods

Pick a period: **Week**, **Month**, **Quarter**, **YTD**, **Year** or **Custom**. A
custom period asks for a **Start date** and an **End date**. Each tile compares the
period with the one before it, such as last month or this time last year.

- **Billable hours.** Confirmed billable time in the period.
- **Utilization.** The billable share of scheduled capacity. It needs each member's weekly capacity.
- **Billable value.** Confirmed work at the rates that applied when it was logged.
- **Gross margin.** Billable value after labor cost, using each person's cost rate.
- **Overtime.** Confirmed overtime hours.

Two switches change what the report counts:

- **Approved weeks only** leaves out time from weeks that are not approved yet.
- **Group by phase** splits each project's hours by phase.

## Export CSV and PDF

![Time reports Studio performance view for this month, with the download menu open showing Export CSV and Export PDF above billable hours, utilization and hours by project.](https://docs.moodiri.com/shots/time-tracking--time-reports--export-csv-and-pdf-1600.webp)
Same screen with numbered callouts: https://docs.moodiri.com/shots/time-tracking--time-reports--export-csv-and-pdf-annotated.webp
Callout 1: Export CSV
Callout 2: Export PDF


Choose **Export report** (the download button), then **Export CSV** or **Export
PDF**. The export uses the period and switches on screen. The CSV lists every entry
with date, member, project, phase, task, billing, hours, rate, value and week status.
Exports need the **Time tracking** permission.

## When to use it

- **Month end,** to see what was billable and what is still waiting to be invoiced.
- **Project reviews,** to see which phases took the most time.
- **Capacity planning,** to see who is over or under capacity.

## Limits

- PDF export includes the first 100 entries. Use CSV for larger periods.
- CSV export includes up to 50,000 entries.
- Only the owner and admins can open **Reports**. Exports and **Unbilled time** need the **Time tracking** permission.

## Questions

### Why don't I see Billable value or Gross margin?

Money figures need rates. Without them, those tiles say rates and costs stay private. Set rates per person in [Time settings](https://docs.moodiri.com/time-tracking/time-settings#people-and-approvers).

### Why is Utilization empty?

It needs each member's weekly capacity. Set it in [Time settings](https://docs.moodiri.com/time-tracking/time-settings#people-and-approvers).

### Does the report include weeks that are still waiting for approval?

It reports confirmed time. Turn on **Approved weeks only** to leave out anything not yet approved.