# Project tasks

> Track the work on a project as tasks with owners, deadlines, priorities, subtasks and dependencies, in a list or on a board.

Source: https://docs.moodiri.com/projects/project-tasks

![Tasks for Lombard Street Loft in List view, grouped into To do and In progress, with tasks like Confirm pendant height with the electrician and an Add task button.](https://docs.moodiri.com/shots/projects--project-tasks-1600.webp)
Same screen with numbered callouts: https://docs.moodiri.com/shots/projects--project-tasks-annotated.webp
Callout 1: Add task
Callout 2: Task view


Project tasks are the to-do list for a job: order samples, confirm the tile lead time, book the installer. Each task can have an owner, a deadline, a priority, subtasks and dependencies, so everyone can see what is next and what is holding things up. To open them, choose **View all** on the **Tasks** card of the project overview.

## What you see here

- **Toolbar.** **List** and **Board**, a search box (**Search title or context**), the **Task view** menu, a priority filter, a grouping menu, and **Add task**.
- **Task view.** **All tasks**, **Open**, **My tasks**, **Unassigned**, **Blocked**, **Done** and **Archived**.
- **Priority filter.** **All priorities**, **High priority**, **Medium priority** or **Low priority**.
- **Group by.** **Status** or **Assignee**.
- **Task details.** Choose a task to open its details beside the list, with owner, priority, deadline, dependencies, blocker, subtasks (**Actionable items**), notes and activity.

When a project has no tasks yet, the page shows **Create the first task** with an **Add task** button. See [Create a task](https://docs.moodiri.com/projects/create-a-task).

## List and board views

![Tasks for Lombard Street Loft with the List and Board view toggle at top left, showing tasks grouped by status with priority, assignee and due date.](https://docs.moodiri.com/shots/projects--project-tasks--list-and-board-views-1600.webp)
Same screen with numbered callouts: https://docs.moodiri.com/shots/projects--project-tasks--list-and-board-views-annotated.webp
Callout 1: List
Callout 2: Board


Choose **List** for a compact list you can scan and search, or **Board** for columns you can drag tasks between. On the board, grouping by **Status** gives **To do**, **In progress** and **Done** columns; grouping by **Assignee** gives a column per owner. Dragging an unassigned task to **To do** or **In progress** also assigns it to you.

The **Archived** view always shows as a list.

## Dependencies and blockers

Some work can't start until something else is finished. In a task's details:

- **Dependency**: choose **Add dependency** and pick the task that must be done first. A dependency that isn't done yet blocks the task.
- **Blocker**: under **Resolving**, describe what must be resolved before the task can move forward, such as *Waiting for client to confirm finish*. Choose **Clear blocker** once it is sorted.

A blocked task shows **Task is blocked** and can't be marked done until the blocker is cleared and its dependencies are finished. A task with open subtasks can't be completed until they are done either. Moodiri refuses dependencies that would go round in a circle.

## Archive a task

To clear a task you no longer need without deleting it, choose **Archive task** from its actions menu, or **Archive** in its details. Archiving a task also archives its subtasks. A short message offers **Undo** straight away.

To bring one back later, open the **Archived** view and choose **Restore task**. If the task belonged to a teammate who has since left, Moodiri asks you to choose a **Replacement owner** or **Unassigned**.

## Limitation: read-only on archived, cancelled or completed projects

When a project is archived, cancelled, deleted or completed, its tasks are read-only. You can still open them and review their history and notes, but you can't add, change, move or archive tasks. The page shows **This project is read-only.** Paused (**On hold**) projects stay editable.

## Limits

- Tasks have one level of subtasks. A subtask can't have subtasks of its own; create a separate task and link it with **Add dependency** instead.
- A task can have up to 100 active subtasks.
- Task titles and context are up to 240 characters.
- Tasks are read-only when the project is archived, cancelled, deleted or completed.

## Questions

### Who can see and change tasks?

Everyone on your team who can open the project. Tasks are never shown to your client.

### Why can't I mark a task done?

It is blocked, or it still has open subtasks. Resolve the blocker or unfinished dependency, or finish the subtasks, then complete it.

### Where did an archived task go?

Choose **Archived** in the **Task view** menu. Open the task's actions and choose **Restore task** to bring it back.