# Files (all documents)

> Files holds every document across your firm's projects: drawings, contracts, images, PDFs and 3D files, with search, filters, and archive and restore.

Source: https://docs.moodiri.com/files-and-documents/files

![Files page with type tabs such as Images, PDFs and Contracts, a Search files box, project, sharing and sort filters, and an empty state inviting you to upload or drag and drop files.](https://docs.moodiri.com/shots/files-and-documents--files-1600.webp)
Same screen with numbered callouts: https://docs.moodiri.com/shots/files-and-documents--files-annotated.webp
Callout 1: Upload file
Callout 2: Search


Files is your firm's document library across every project. Floor plans, contracts,
renderings and spec PDFs usually end up spread across email and shared drives; here
they sit in one place, filed by project and space, and you decide file by file what
your client can see. Open it from **Files** in the sidebar.

## What you see here

- A row of file types across the top: **All**, **Images**, **PDFs**, **Contracts**, **DWG**, **3D**, **Approvals** and **Archived**, each with a count.
- A toolbar with **Search files...**, a project filter, a visibility filter, sort, and **Grid view** or **List view**.
- Your files as cards or rows. In list view you see **Document**, **Project**, **Size**, **Uploaded** and **Category**.
- **Upload file** at the top. See [Upload a file](https://docs.moodiri.com/files-and-documents/upload-a-file).

Choose a file to open its detail panel, with a preview, its name, **Description**,
**Category**, **Project**, **Space**, **Size**, **Uploaded**, **Uploaded by** and the
**Share with client** switch.

To see one project's files only, open the project's documents page instead. See
[Project documents](https://docs.moodiri.com/files-and-documents/project-documents).

## Upload, replace and duplicate detection

Upload with **Upload file**, or drag files onto the page. If a file with the same name
already exists, Moodiri asks whether to keep both or replace the old one. See
[Upload a file](https://docs.moodiri.com/files-and-documents/upload-a-file).

## Categories (Images, PDFs, Contracts, DWG, 3D, Approvals)

![Files page with category tabs for All, Images, PDFs, Contracts, DWG, 3D, Approvals and Archived above an empty file list.](https://docs.moodiri.com/shots/files-and-documents--files--categories-1600.webp)
Same screen with numbered callouts: https://docs.moodiri.com/shots/files-and-documents--files--categories-annotated.webp
Callout 1: File types


Moodiri sorts each upload into a category from its file type, for example a photo
into **Images** and a drawing file into **DWG**. Choose a type in the row at the top
to see only those files. To change a file's category, open it and choose a new one
under **Category**.

## Search, sort, grid and list view

![Files page with a Search files box, Project filter, All, Internal and Shared toggle, Newest first sort, and grid and list view buttons.](https://docs.moodiri.com/shots/files-and-documents--files--search-sort-grid-and-list-view-1600.webp)
Same screen with numbered callouts: https://docs.moodiri.com/shots/files-and-documents--files--search-sort-grid-and-list-view-annotated.webp
Callout 1: Grid view
Callout 2: List view


- **Search files...** matches file names.
- The project filter shows **All documents**, **Internal only** (files not attached to a project) or one project's files.
- The visibility filter shows **All**, **Internal** (not shared with the client) or **Shared**.
- Sort by **Newest first**, **Oldest first**, **Name A–Z**, **Name Z–A**, **Largest first** or **Smallest first**.
- **Grid view** shows thumbnails; **List view** shows a table you can sort by column.

## Rename, download, archive and restore

Open a file to work with it:

- **Rename**: choose the name at the top of the panel and type a new one.
- **Download**: choose **Download file**, or **Open file** to view it in a new tab.
- **Archive**: choose **Document actions**, then **Archive**. Archived files move to the **Archived** tab, which shows how many days are left before each one is permanently deleted.
- **Restore**: open the file in **Archived** and choose **Restore**.

You can also add a **Description** or move the file to another **Project** or
**Space** from the panel.

## Copy to another project

To reuse a file on another project, choose **Document actions**, then **Copy to
project...**. See [Copy a file to another project](https://docs.moodiri.com/files-and-documents/copy-a-file-to-another-project).

## Limitation: payment proofs, refund receipts and tax-exemption certificates visible to admins only

Proofs of payment, client refund proofs and receipts, and tax-exemption certificates
are financial records, so Files shows them only to the firm Owner and Admins. Members
never see them. Payment and refund proofs stay with their payment or refund record:
they can't be archived, and a refund proof can't be copied or moved to another
project.

## Limits

- Up to 100 MB per file.
- Archived files are permanently deleted after 30 days unless you restore them.
- Archived files can't be renamed, edited or shared.
- Payment and refund proofs can't be archived.

## Questions

### Do my clients see everything in Files?

No. Every file starts internal. A client sees a file only after you turn on **Share with client** for it. See [Share a file with the client](https://docs.moodiri.com/files-and-documents/project-documents#share-a-file-with-the-client).

### I archived a file by mistake. Can I get it back?

Yes, for 30 days. Open the **Archived** tab, choose the file and choose **Restore**. Right after archiving, you can also choose **Undo** in the message that appears.